The Cyber Security Review | Friday, August 02, 2024
Due to the cloud-based system, on-demand services are available 24/7. This article discusses the key reasons why on-demand eDiscovery can work efficiently.
Fremont, CA: Law firms and legal departments first relied heavily on wholesale outsourcing to fulfill eDiscovery needs. Over time, service providers transitioned from essential transactional services to more comprehensive offerings such as Software as a Service (SaaS), Infrastructure as a Service (IaaS), and, most recently, Cloud-based services.
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Law firms and departments have developed significantly, acquiring knowledge, skills, and expertise. This has led to a continuous, sometimes repetitive, struggle between insourcing and outsourcing. The main challenge with insourcing always revolves around limited resources. The expenses in terms of time, finances, and workforce are substantial: software licensing costs, setting up and maintaining infrastructure, recruiting and training specialized personnel, to mention a few. It is vital to note that a significant share of these expenses are fixed, and the infrastructure has limitations in terms of scalability, which are two key factors complicating the management of eDiscovery.
On-Demand eDiscovery
Advancements in technology and their demonstrated effectiveness in cloud-based delivery formats make it possible to bring operations in-house without the previously required significant resource investments. This also offers the ability to scale up and enhance flexibility as necessary. By being provided as a service on demand, companies can oversee eDiscovery processes from data collection and processing to analytics and document review to production without the high fixed costs associated with owning infrastructure. Not only does this not compromise quality, forensic integrity, or defensibility, it enhances them.
In addition to these aspects, four primary reasons exist to contemplate the on-demand approach. The advantages apply to organizations of all sizes.
Anywhere, Anytime Availability
Thanks to the cloud-based platform, the on-demand solutions are reachable around the clock, 365 days a year. Organizations can conveniently access the required services from anywhere with an internet connection. Moreover, there is no need to depend on VPN or Citrix connections, which could cause connectivity problems or slow down operations.
By integrating this on-the-go feature with the capacity to develop personalized workflow templates, the standardized eDiscovery procedure can be influenced globally. This empowers a team to operate from various locations worldwide, whether from home or geographically dispersed areas, with effectiveness and productivity.
Enhanced Security:
Web service providers such as AWS or Microsoft Azure offer advanced security measures. Users can select server locations to adhere to local data privacy regulations, ensuring compliance with the General Data Protection Regulation (GDPR) and addressing issues related to data removal from their region.
Legal technology solutions utilize cloud technology to enhance security and compliance features. When data is uploaded to the secure cloud, it is automatically encrypted, and we require two-factor authentication for added security measures.
Alerts and Status Updates:
A web-based application notifies users of project progress as it moves through the automated production workflow. The new analysis and review features allow for document interaction and filtering, providing greater insight and efficiency. This is particularly beneficial as automated notifications enable users to concentrate on other tasks without proactively checking their status or risk forgetting. There is no need to monitor the data constantly; log in once the alert is received.
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